Free Wedding Guest List Template (Excel, CSV, Sheets)

Download it here. No email address, no account, no trial.

• Excel (.xlsx) is the one to take if any guest has an international phone number.
• CSV if you want plain text, or you are importing into something else.

For Google Sheets, download the CSV, then in Sheets go to File, Import, Upload. There is no "make a copy" link because that would need you to be signed into a Google account to open our file, and the point of this page is that you do not have to be signed into anything.

What is in it?

Thirteen columns, four example rows to delete, and nothing else. No macros, no dashboard, no protected cells.

Delete any column you do not want. Reorder them. Rename the sheet. The first five columns are enough for most weddings and the rest are there because someone always asks for them in month four.

Why does it also work as an import file?

Because the first eight columns are the exact columns WhiteClover's guest importer reads, so a filled-in copy uploads without editing.

The last five, RSVP through Notes, are ignored by the importer. That is deliberate rather than a limitation. It means one file can be both your working spreadsheet and your upload file, instead of you keeping a "real" list and a stripped copy for uploading and then watching them drift apart.

Matching by header name also means order does not matter and case does not matter. First Name, firstname and FIRSTNAME are all read the same way.

Why does the Excel file matter for phone numbers?

Because a CSV loses the plus sign on international numbers and an Excel file does not.

Type +306912345678 into a CSV and every spreadsheet program treats the leading plus as the start of a formula. It strips it and stores 306912345678. The number looks almost right, which is the problem, because a missing country code is only obvious when the message does not arrive.

The Excel version stores every cell as text, so +30 and +44 survive being opened, edited and saved. If your guest list is entirely domestic the CSV is fine. If anyone is flying in, take the Excel file.

This is not specific to us. It is how spreadsheets have always handled a leading plus, and it is worth knowing whichever template you end up using.

Do I need a spreadsheet at all?

For 40 guests and one table, honestly no. A note on your phone will do, and a template is overhead pretending to be organisation.

Spreadsheets start earning their place at around 80 guests, or as soon as more than one person is editing, or the moment you need to answer "how many vegetarians" without counting by hand.

They stop earning it when you need RSVPs to arrive on their own. A spreadsheet cannot collect a reply, so every response becomes a message you read and a row you type, and that is the point where the list is out of date more often than it is correct. If you get that far, the guest list side of WhiteClover takes this file as it is.

Until then, take the template, delete our four examples, and ignore the rest of this page.